Employee — entity reference

The HR and payroll configuration record for a person, and a satellite of Resource rather than a replacement for it. Resource stays the canonical person and the universal keying anchor: payroll posting, open items, payslips, expense, leave and attendance all carry ResourceId, and an Employee is never itself a posting key - it resolves to a Resource through Employee.ResourceId, while Resource.EmployeeId is an unrelated plain code string that points at nothing. It carries the HR lifecycle (joining, probation, confirmation, exit, EmploymentStatus of Active/OnNotice/Exited, SettlementStatus of Active/ExitInProcess/Settled) plus payroll configuration, while statutory and bank identity such as PAN, UAN, ESI number, bank account and IFSC live on the Resource; the payroll calculation picks up employees whose PayrollCompanyId or PartnerAccountId matches the run's company, who have a ResourceId, and who are not Exited.

Fields

Field	Label	Type	Required	What it does
`BranchId`	Branch	Lookup → Branch	Yes
`BusinessUnitId`	Business Unit	Lookup → BusinessUnit
`ConfirmationDate`	Confirmation Date	Date
`CostCenterId`	Cost Center	Lookup		Declared as a lookup but with no related entity named, so it does not resolve even though a Cost Center entity exists. No payroll or finance service reads the employee's copy of this field.
`CreatedById`	Created By	Lookup → UserAccount	Yes
`CreatedDateTime`	Created Date	DateAndTime	Yes
`DateOfExit`	Date Of Exit	Date		The last day of employment. Posting a full-and-final settlement fills it from that settlement's Last Working Day only when it is still empty, and never overwrites an existing value. Note the seeded validation on this field is inverted: it raises its error when the joining date is earlier than the exit date, which is the normal case, and lets an exit date before the joining date through unchallenged.
`DateOfJoining`	Date Of Joining	Date	Yes
`DepartmentId`	Department	Lookup		It cannot resolve, and no service reads it.
`EmployeeCode`	Employee Code	Text	Yes	The organisation's own staff number for the person, distinct from the record id. It is also distinct from Resource.EmployeeId, which is a separate free-text code held on the Resource; no code path copies one into the other, so the two can disagree.
`EmploymentStatus`	Employment Status	PickList		Values: Active, On Notice, Exited.
`EmploymentType`	Employment Type	PickList	Yes	The declared engagement category. No first-party service reads it - payroll makes no distinction between a full-time employee, a contractor, a consultant and an intern. Its seeded value list has also drifted from the four values the domain documents, carrying an extra Permanent option and a leftover TEST entry. Values: Full Time, Contract, Consultant, Intern, Permanent.
`EsiApplicable`	Esi Applicable	Boolean		Declares that Employees' State Insurance applies to this person. Configuration of record only - no first-party service reads it, and ESI is deducted because the assigned salary structure carries an ESI component, not because of this flag.
`ExpenseAdvanceId`	Expense Advance	Lookup → ExpenseAdvance		Expense advances are keyed on the Resource - query ExpenseAdvance by ResourceId instead.
`ExpenseClaimId`	Expense Claim	Lookup → ExpenseClaim		Expense claims are keyed on the Resource - query ExpenseClaim by ResourceId instead.
`ExpenseVoucherId`	Expense Voucher	Lookup → ExpenseVoucher		Query ExpenseVoucher by its own EmployeeId instead, which is the real link.
`GradeId`	Grade	Lookup → Grade		Points at the Grade master, but nothing reads the employee's copy. The grade that actually drives grade-based expense-policy limits is the one held on the Resource, so evaluate policy and banding from there rather than from this field.
`Id`	Id	Guid	Yes
`KYCDocumentId`	KYC Document	Lookup → KYCDocument		A single KYC document pointer, though a person normally has several documents. No first-party service reads or writes it; find a person's documents by querying KYCDocument rather than following this field.
`Label`	Label	Text
`LwfApplicable`	Lwf Applicable	Boolean		Declares that Labour Welfare Fund applies to this person. Configuration of record only - no first-party service reads it, so it neither triggers nor suppresses an LWF deduction.
`ModifiedById`	Modified By	Lookup → UserAccount	Yes
`Name`	Name	Text, unique	Yes
`OwnerId`	Owner	Lookup → UserAccount	Yes
`PartnerAccountId`	Partner Account	Lookup → Account	Yes
`PartnerResourceId`	Partner Resource	Lookup → PartnerResource
`PaymentSalaryDisbursementId`	Payment (Salary Disbursement)	Lookup → PaymentSalaryDisbursement		Salary disbursement records are keyed on the payroll run rather than on an individual, so there is nothing meaningful for this pointer to hold.
`PayrollCompanyId`	Payroll Company	Lookup → Account
`PayslipId`	Payslip	Lookup → Payslip
`PayType`	Pay Type	PickList		Declares whether the person is paid monthly, hourly, daily or by piece rate. No first-party payroll code reads it: the calculation always prorates the assigned monthly salary structure by payable days regardless of this value. Values: Monthly, Hourly, Daily, Piece Rate.
`PfApplicable`	Pf Applicable	Boolean
`PfWageCapOverride`	Pf Wage Cap Overre	Currency		An employee-specific override of the statutory Provident Fund wage ceiling. Declaration only: no first-party service reads it, so PF is computed from the salary structure's PF component and the statutory rule masters and setting a value here changes nothing.
`ProbationEndDate`	Probation End Date	Date		When probation finishes. The seeded validation requires this date to be on or after Confirmation Date, so confirming someone after their probation window has closed is rejected rather than the other way round.
`PtApplicable`	Pt Applicable	Boolean		Declares that Professional Tax applies to this person. Configuration of record only - no first-party service reads it, so clearing it does not stop a PT deduction that the salary structure produces.
`RecordTypeId`	Record Type	Guid, hidden
`ResourceAvailabilityId`	Resource Availability	Lookup → ResourceAvailability		A single pointer to one attendance record, which cannot represent attendance at all - availability is a per-day series queried by Resource. No first-party code reads the employee's copy of this field.
`ResourceCompensationId`	Resource Compensation	Lookup → ResourceCompensation		A single pointer to a compensation record that payroll never uses. The salary structure that drives the calculation is found by querying ResourceCompensation by ResourceId and taking the latest active row that names a salary structure, so this field is neither read nor kept current.
`ResourceId`	Resource	Lookup → Resource	Yes	The Resource this record configures, and the identity everything else keys on: payroll posting, open items, payslips, expense, leave and attendance all carry ResourceId, so joins from payroll data to a person go through this field rather than through the Employee id.
`SalaryComponentId`	Salary Component	Lookup → SalaryComponent		Salary components belong to a salary structure, not to a person - read them by querying SalaryComponent for the structure named on the employee's latest active ResourceCompensation.
`SalaryPaymentMode`	Salary Payment Mode	PickList		The declared disbursement channel for salary. Configuration of record only - no first-party service reads it, and neither the payroll calculation nor the payment path branches on it. Values: Bank Transfer, Cash, Cheque.
`SalaryStructureId`	Salary Structure	Lookup → SalaryStructure
`SettlementStatus`	Settlement Status	PickList		Tracks the exit-settlement pipeline separately from Employment Status, with values Active, ExitInProcess and Settled. Only posting a full-and-final settlement moves it, and it jumps straight to Settled - nothing in first-party code ever writes ExitInProcess, so that value appears only when a user or integration sets it. Values: Active, Exit In Process, Settled.
`TaxRegime`	Tax Regime	PickList		Values: Old Regime, New Regime.
`TdsApplicable`	Tds Applicable	Boolean
`UIProps`	UI Props	Text
`UpdatedDateTime`	Modified Date	DateAndTime	Yes

Actions

Action	Label	Type	What it does
`BulkDelete`	Delete	Delete	Delete the selected records.
`Clone`	Clone	ServerAction (`Clone`)	Create a copy of this record
`Delete`	Delete	Delete	Delete this Employee.
`DeleteRecord`	Delete	Delete	Delete
`Edit`	Edit	Edit	Edit this Employee.
`EditInLine`	Edit	EditInline	Edit
`EditRecord`	Edit	Edit	Edit
`New`	New	New	Create a Employee.
`View`	View	View, inactive	View this Employee.

Validations

Validation	Applies to	Error message	Notes
Date of Confirmation	`ConfirmationDate`, Error	Confirmation date cannot be less than Joining Date	Confirmation date cannot be less than Joining Date
Date Of Exist	`DateOfExit`, Error	Date of exist cannot be less than Date of confirmation	Probation End Date cannot be less than Confirmation Date
Probation End date	`ProbationEndDate`, Error	Probation End Date cannot be less than Confirmation Date	date

Lookup filters

Filter	Lookup field	Notes
BranchFilter	`BranchId`
PartnerAccountFilter	`PartnerAccountId`

PartnerResource — looks up via PartnerResourceId
PaymentSalaryDisbursement — looks up via PaymentSalaryDisbursementId
ResourceAvailability — looks up via ResourceAvailabilityId
Payslip — looks up via PayslipId
BusinessUnit — looks up via BusinessUnitId
ExpenseClaim — looks up via ExpenseClaimId
ExpenseVoucher — looks up via ExpenseVoucherId
SalaryStructure — looks up via SalaryStructureId
SalaryComponent — looks up via SalaryComponentId
Account — looks up via PartnerAccountId
Grade — looks up via GradeId
Account — looks up via PayrollCompanyId
UserAccount — looks up via CreatedById
Resource — looks up via ResourceId
ExpenseAdvance — looks up via ExpenseAdvanceId
Branch — looks up via BranchId
UserAccount — looks up via ModifiedById
UserAccount — looks up via OwnerId
ResourceCompensation — looks up via ResourceCompensationId
KYCDocument — looks up via KYCDocumentId
ExpenseVoucher — referenced by via EmployeeId
ExpenseAdvance — referenced by via EmployeeId
SalaryComponent — referenced by via EmployeeId
ResourceAvailability — referenced by via EmployeeId
PaymentSalaryDisbursement — referenced by via EmployeeId
Payslip — referenced by via EmployeeId
ExpenseClaim — referenced by via EmployeeId
SalaryStructure — referenced by via EmployeeId
PartnerResource — referenced by via EmployeeId
KYCDocument — referenced by via EmployeeId
ResourceCompensation — referenced by via EmployeeId

Employee — entity reference

Fields

Actions

Validations

Lookup filters

Related entities

Related topics